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The Invalid Email Formats Report

This report lists the Profile, Employee Name, and Email Address of each invalid email format in the selected profiles.

Running the Invalid Email Formats Report

Complete the following steps to run the Invalid Email Formats report:

1. From the Reports menu, select Administrative > Invalid Email Formats. This opens the Invalid Email Formats Report page.
2. Select a profile or profiles from the menu. Use CTRL+click to select multiple items. Use SHIFT+click to select a range of items.
3. Click Run Report.

To print the report, see Printing Reports.

Viewing the Invalid Email Formats Report

The report lists each invalid email format within the selected profiles. Data is sorted by:

• Profile
• Employee last name, first name
• Employee email address

Sample Report

About Email Address Formatting

A correctly formatted email address has an email ID and an email domain name joined by the at (@) symbol. An email domain name is made up of a domain name and a top-level domain joined by a period.

For this report, an invalid email format is defined as any email address that:

• Is missing an email ID, such as @example.com.
• Is missing the @ symbol, such as johndoeexample.com.
• Has an incorrectly formed email domain name, such as johndoe@example or johndoe@examplecom.

Staff Manager has an internal validator to prevent users from entering email addresses with invalid formats. Invalid email addresses can enter the application through third-party interfaces, however.

The Invalid Email Formats Report only lists email addresses with invalid formats; it cannot detect incorrect email addresses. For example, if an employee's address is listed as johndoe@example.com in Staff Manager, but the address should be jdoe@example.com, the report does not include it because the incorrect address is correctly formatted.

Important: If Staff Manager encounters an invalid email format, it stops sending email notifications.

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