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Understanding Assignment Spill-Over Time

There are two types of spill-over time in the Cerner Clairvia solution suite.

• Scheduling spill-over time affects how Clairvia Web reports display coverage counts. Clairvia Web also uses scheduling spill-over time to report on productive hours. You set scheduling spill-over time in Staff Manager Client.
• Assignment spill-over time affects how Assignment Manager displays information in various assignment tables and views. You set assignment spill-over time on the Shift Category/Partition page.

This topic reviews Assignment spill-over time.

Assignment spill-over time affects how Assignment Manager displays information in the Available Caregiver tables on the Patient Assign page in the following views: Summary by Caregiver, Summary by Patient, Assign Patients, Assign Devices, Assign Duties, and Assign Relief. Spillover also affects the Available Staff information displayed in Department Assign on the Assign Devices, Assign Department, Summary by Staff, and Summary by Profile view. You set assignment spill-over time on the Shift Category/Partition page. As with scheduling spill-over time, there are two assignment spill-over settings: Spill-Over Front and Spill-Over Back.

Assignment Manager displays assignment information based on the following spill-over time rules:

• Caregivers are not shown in the shift unless their actual hours exceed the shift's spill-over time.
• The caregivers' displayed Start and End Times include spill-over time and time and attendance interface updates, if applicable.
• The displayed Start and End Times for caregivers assigned to the patients or assigned to profiles start and stop at the shift start and end times. Start and end times are automatically shortened, if applicable, based on Time and Attendance interface updates; they do not change based on spill-over time. Time and Attendance interface updates that extend the caregiver's actual times do not extend the assignment times for patients assigned to the caregiver.
• The caregivers' displayed Hours Available in Patient Assign are based on shift time or time and attendance interface updates, if the updates reduce the time available during the shift. Hours Available does not include coverage updates based on Spill-Over.

EXAMPLE

Caregiver Rebecca Higgins has one assigned patient during her 0700-1900 shift. The 0700-1900 shift partition has 31 minutes of spill-over time set for both the front and back (that is, 31 minutes before and 31 minutes after the shift).

Rebecca punches out 20 minutes past her scheduled shift end. The Time and Attendance interface updates Schedule Editor to an end time of 1920. It also updates Rebecca's caregiver Start and End times to read 0700-1920 in the available Caregiver tables on the following views: Assign Patients, Assign Duties, Assign Relief, and Summary by Caregiver.

However, the end time of the patient assigned to Rebecca is not updated automatically; those start and end times remain 0700-1900. In addition, Rebecca's Hours Available value remains set at 12.0 hours.

Rebecca does not show up on the next shift partition (1900 - 2300) since her punch end did not exceed the 31 minute spill-over back time.

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